Data Cleansing & CRM Pipeline Enrichment That Actually Fixes Your Database
B2B data decays at 2.5% every month. Upload your CRM export — our custom Python scripts identify every duplicate, syntax error, stale email, and missing field, then our specialist research team re-verifies every changed record against live professional networks at the hour of delivery. You get a database that actually works. Pay only after you approve the clean file.
5 of 847 records audited · 4 error types detected · Delivered cleanSee Full Preview →
Any size database — 100 records to 250,000+
Any CRM format — HubSpot, Salesforce, CSV
Pay after you review the clean file
Since 2013
B2B Data Cleansing Authority
<5%
Post-Clean Bounce Rate Guaranteed
100%
Re-Verified Before Delivery
Pay After
You Approve the Clean File Before Any Payment
100 records or 100,000? — We work at both scales.
100-record minimum · No CRM required — send us any spreadsheet · Pay after delivery
Start with a small batch →
The Hidden Cost of Stale CRM Data
B2B Data Decays at 2.5% Every Month — Your Pipeline Is Deflating
When executives change jobs, domains expire, or companies restructure, your CRM becomes a liability. Running outbound campaigns on stale profiles wastes sales hours, triggers ISP spam filters, and damages the sending domain reputation you spent months building. Generic SaaS cleaners look up cached records that are already months old. We audit what you actually have, then re-verify every changed contact against live professional networks.
2.5%
of your database goes stale every month — unchecked
30%
stale within 12 months without active maintenance
<5%
post-clean bounce rate — our guarantee since 2013
Feature
RI Digital Research
Other Data Providers
Data source
Audit your existing database + re-verify from live networks
Look up from static cached index
Verification timing
Real-time at hour of delivery — every changed record
Pre-verified weeks ago — may be stale on arrival
Duplicate detection
Custom Python scripts + manual cross-check
Algorithm only — misses formatting variants
Missing field enrichment
Manually sourced from live professional networks
Database lookup — if not in index, stays blank
Bounce rate post-clean
<5% guaranteed or replaced free
No guarantee — credits consumed on failures
CRM schema alignment
Formatted to your exact import schema — HubSpot, Salesforce, etc.
Every cleansing engagement starts with a complete diagnostic of your database. We don't apply a generic filter — we identify the specific error types present in your export and assign the right technical and human processes to each one.
Diagnosis & Repair
Database Diagnosis, Dedup & Repair
Custom Python validation scripts parse your full CRM export — HubSpot, Salesforce, Pipedrive, or any CSV. We flag and eliminate duplicate records, fix broken email syntax, clear empty required fields, and standardise formatting across every entry simultaneously before human review begins.
Duplicate detection across all field variants
Email syntax correction and domain validation
Empty field identification and flagging
Formatting standardisation at scale
Re-Verification
Real-Time Contact Re-Verification
Every flagged contact goes through real-time MX record and SMTP handshake validation. If a buyer has left their role, our specialist research team manually sources their new corporate email, updated job title, and current direct dial from live professional networks — not from a cached database index.
Real-time MX + SMTP validation per contact
Manual re-research on every job change
LinkedIn cross-check on title and company
Direct dial update where available
Schema Alignment
CRM Schema Alignment & Sequencer Push
Zero-friction re-import. We structure your clean dataset to match your existing CRM field mapping exactly — so there is no manual reformatting after delivery. For high-volume operations, we write custom automation hooks to load verified contacts directly into Smartlead, Instantly, or your outbound sequencer.
Formatted to HubSpot, Salesforce, Pipedrive, Zoho
Ready-to-import CSV with your column naming
Optional direct push to outbound sequencer
Python automation pipeline available on request
Engineering Stack — What We Run on Your Database
✓Python 3.x Scripts
✓pandas / NumPy
✓Real-time SMTP
✓MX Record API
✓LinkedIn Lookup
✓HubSpot API
✓Salesforce API
+Custom per brief
Human-verified at delivery — engineering speeds up sourcing, humans guarantee accuracy.
Real Transformation Preview
From Broken Records to Campaign-Ready Data
This is what your database looks like before and after a cleansing sprint. Every row below represents a real error type we routinely find and fix — delivered back to you in your exact CRM format.
CRM Database Cleansing — Before & After Transformation
Preview shows 5 of 847 records · 4 error types detected across this database · Delivered in your exact CRM import formatClean My Data →
The Process
Upload to Clean File in 48–72 Hours
Five steps from your raw CRM export to a fully verified, CRM-ready clean database — no manual cleanup work required from your team at any point.
1
Upload & Brief
Send us your raw CRM export in any format — HubSpot, Salesforce, Pipedrive, or a plain CSV. Tell us what CRM you need the clean file delivered for.
2
Automated Diagnostic
Our Python scripts run a full diagnostic across your database — flagging duplicates, syntax errors, empty required fields, and identifying which records need re-verification.
3
Manual Re-Research
Every flagged contact is manually re-researched by our specialist team — new email sourced, job title confirmed, direct dial updated from live professional networks.
4
Real-Time Verification
Every re-researched email is validated via real-time MX record check and SMTP handshake at the hour of delivery. Records that fail are replaced before the file is sent.
5
CRM Delivery & Pay
Clean file delivered in your exact CRM schema. You review the results. You pay only after confirming the database meets your standard. No upfront charge, no disputes.
No minimum database size. No long forms. We clean 100-record CSV files for solo founders and 250,000-record enterprise databases on retainer. The process and the guarantee are identical at every scale.
Data Decay Cost Calculator
Calculate the Cost of Your Stale Data
Adjust the sliders to model how much stale CRM data is currently costing your pipeline and your sending domain.
contacts with wrong email, job title, or company data
Stale contacts blocking real outreach2,000
Recoverable pipeline from cleaning$9,600
Domain reputation risk levelMedium ⚠
<5%
Post-Clean Bounce Rate — Guaranteed Since 2013
Every email is re-verified at the moment of delivery — not pre-checked months ago. Any record in your clean file that bounces after delivery is replaced free of charge within 24 hours. Our post-delivery payment policy means you review the complete clean database before paying a single cent. The cleansing risk is ours, not yours — our policy since 2013.
Sub-5% Post-Clean Bounce Rate Guaranteed
Free Replacement Within 24 Hours
Post-Delivery Payment — Review Before You Pay
GDPR & CCPA Compliant Data Handling
Engineering-Verified at Delivery
Client Results
What Clients Say About Their Clean Data
1,500+ clients trust RI Digital Research with their data quality. These three speak specifically to the cleansing and accuracy work.
★★★★★
Direct Client
"RI Digital Research consistently delivers work that exceeds expectations. Their professionalism, responsiveness, and the sheer quality of their verified contact data is something we've come to rely on deeply. We've placed numerous orders with them across different sectors — the quality never wavers. They are genuinely the best in this space."
Multiple repeat orders — consistent quality
Jason Ritchie
Managing Director · Pacific Impact
★★★★★
Direct Client
"We've placed multiple orders with RI Digital Research across different market verticals, and the quality has been consistently outstanding every single time. The data is clean, thoroughly verified, and formatted exactly as we need it for our CRM. They take the brief seriously and never cut corners. Always great work — a truly reliable partner."
CRM-ready delivery — zero reformatting required
Doug Clemons
VP Operations · Robotic Assistance Devices
★★★★★
Direct Client
"An exceptional service provider who organised a list of addresses with outstanding attention to detail, significant dedication, and exceptional care. The accuracy of the final output was remarkable — every field correct, every contact verified. Thank you!"
Complex dataset delivered with exceptional accuracy
Everything answered honestly. If yours isn't here, reach out — we respond within 2 hours.
What is the minimum database size you will clean?
No minimum. We clean 100-record spreadsheets for solo founders and 250,000+ record enterprise CRM exports on retainer. The Python diagnostic and manual re-verification process is identical at every scale, and so is the post-delivery payment policy — you review the clean file before paying anything.
What formats do you accept and what do you deliver back?
We accept any tabular format: HubSpot export CSV, Salesforce report, Pipedrive export, Zoho export, Google Sheets, or a plain Excel file. We deliver back a clean file in your exact CRM import schema — with your column headers, your field names, and formatted for zero-friction re-import. No reformatting required on your end.
How quickly can you clean my database?
Databases of up to 1,000 records are typically delivered clean within 24–48 hours of upload. Larger databases (1,000–10,000 records) deliver within 48–72 hours. For enterprise volumes (10,000–250,000+) we scope a delivery schedule before starting. We never rush the manual re-verification step — speed never comes at the cost of accuracy.
What happens if the cleaned contacts still bounce after delivery?
Any record in the clean file that bounces after delivery is replaced free of charge within 24 hours — no escalation, no dispute, no questions. Our sub-5% post-clean bounce rate guarantee has been in place since 2013. You also pay only after reviewing the complete clean file, so you never pay for data that doesn't meet your standard.
What exactly does "manual re-verification" mean for a cleaning project?
After the automated diagnostic flags stale or error-prone records, every flagged contact is manually reviewed by a specialist from our 9-person research team. They check: current job title and company via LinkedIn, email deliverability via real-time MX record and SMTP handshake, direct dial accuracy, and ICP relevance. Records that fail are not just flagged — they are fully re-researched and replaced with current information from live professional networks.
Is handling my existing CRM data GDPR and CCPA compliant?
Yes. We only access the file you send us, use it solely for the cleansing work you have commissioned, and do not retain, share, or sell your contact data. All re-verification is done using publicly accessible professional identifiers. We are happy to sign a DPA (Data Processing Agreement) for enterprise engagements. Contact us to request one.
Can you push the clean data directly into our CRM or outbound tool?
Yes. We deliver a CSV formatted to your exact CRM import schema so re-import is one click. For high-volume or recurring cleansing operations, we also write custom Python automation scripts that sync clean data batches directly into HubSpot, Salesforce, Smartlead, Instantly, or any outbound tool in your stack on a schedule you define. Scope the automation requirement when submitting your brief.
Why not just use a SaaS tool like Clearbit, Hunter, or ZoomInfo to clean my data?
Those tools look up your records against their own cached database — which was verified at some point in the past but may be months old. If a contact changed jobs last month, they won't know. Our process audits your specific database first, then manually re-researches every flagged record from live professional networks at the hour of delivery. You also don't pay a monthly subscription — you pay per project, only after reviewing the clean file. For any team where domain reputation matters, the accuracy difference is decisive.
Ready to Start?
Get Your First 50 Records Cleaned Free
Send us your 50 most questionable records. We will run the full diagnostic and re-verification process at no cost — so you can see exactly what we find and fix before committing to a full database sprint.
1,500+ clients trust us with their pipeline data
100-record minimum — no lock-in, no commitment
Delivered within 24–48 hours from upload
Sub-5% post-clean bounce guarantee — or we replace free
Start Your Free Sample Clean
Tell us about your database in 60 seconds — we do the rest.
No credit card · No commitment
50 records cleaned free
Delivered within 24 hours
